TERMS AND CONDITIONS
These terms and conditions are for hiring the Studio(s). By agreeing to work with Submerged Spaces and booking the Studio(s), you automatically agree to our terms and conditions.
I. Definitions
In these conditions the following expressions have the following meanings:
“Submerged Spaces”/”Studio” – and any of the partners or any servant agent employee or sub-contractor on behalf of Submerged Spaces
“The Customer”/”Client”/”Hirer” – any person or firm or company dealing with Submerged Spacec or any servant or employee of such a person firm or company.
“Services” – shall include all Studio space or stage location facilities and the services of drivers and assistants and other personnel of Submerged Spaces or of any sub-contractor of the Company.
“Equipment” – shall include all fixtures and vehicles, lighting and other materials provided by Submerged Spaces or by its nominated sub-contractors.
“Studio” – the premises of Submerged Spaces for the time being where the services and equipment are provided.
II. General
These Conditions constitute the entire contract and may not be varied otherwise than in writing signed by a duly authorised signatory on behalf of Submerged Spaces.
Details of Submerged Spaces services are set out on the Studio website. Prices and rates available on these pages and on the website may be varied by Submerged Spaces without notice.
the Customer shall inform Submerged Spaces whether they require a member of Submerged Spaces staff (at extra costs) to be on site to assist with equipment, lighting etc during the booking. Without this information it will be assumed that the Customer is confident and competent to use the Studio unaided, safely and professionally.
Nothing in these Conditions is intended to exclude, restrict or modify liability on the part of Submerged Spaces resulting from negligence or otherwise.
III. Studio Hire
The Studio may be provisionally booked by telephone, online booking system or email and the booking should be confirmed within 24 hours of the provisional booking. The Customer will be required to pay the full amount of the hire fee. The payment is confirmation of the booking and the Studio will be secured only when the full payment has been received.
The Customer must observe all regulations governing the use of the Studio and of any Equipment and services whether imposed by Submerged Spaces or by any statutory body or Local Authority.
The Studio is available for the exclusive use of the Customer named in the booking (and his party) and the Customer is not permitted to sub-contract, sub-let or otherwise permit any third party to utilise the Studio without the prior written consent of Submerged Spaces.
Any materials used in connection with sets constructed by the Customer as well as any rubbish shall be forthwith removed from the Studio at the end of the hire period at the expense of the Customer. Submerged Spaces will be invoicing the Client for anything that is left behind by the Client and needs to be disposed of.
No alterations, decorations or additions to the Studio are permitted without the consent of any partner of Submerged Spaces and at the end of the hire period the Studio must be surrendered in the same condition that it was in at the start of the hire period. Any costs incurred by Submerged Spaces arising out of any breach of this Condition shall be paid by the Customer in full.
The Studio is supplied clean at the start of the hire period and all the costs of painting, repairing, redecorating and maintaining this state are payable by the Customer if the Studio is not returned in the same state as it was at the start of the hire. Submerged Spaces must be notified by the Customer at the start of the hire period if any aspect of the condition or decoration of the Studio is unacceptable. If no such notification is given the Studio will be determined to be of an acceptable standard for use by the Customer.
The Customer must include set up and take down/clean up time within the hours booked, to avoid overtime charges.
Noise levels must be kept to a reasonable level during Studio hire bookings. Clients are asked to consider other occupants and neighbour residents when using the Studio.
No animals are allowed in the building (except guide dogs) unless otherwise agreed with Submerged Spaces.
No smoking (including vaping and e-cigarettes) is permitted inside the Studios or throughout the building.
Smoke and Haze machines can only be used when this is agreed with Submerged Spaces in advance.
No illegal activities are accepted and anyone not compliant will be asked to leave and/or police will be called.
The Studio is fitted with CCTVs. Images are recorded for the purpose of crime prevention and the staff safety and they might be also stored to claim for any damages incurred during the booking. Any attempt to circumvent, obstruct or tamper with the security systems will be considered a breach of these Terms and Conditions and the Studio has the right to terminate the booking. Any money paid will be non-refundable and any balance for the Hire of the Studio will still be due.
Coved area will always be clean for you to use, any booking with car included will have to make sure the tyres are dry before driving in. no wet car or wet tyres.
IV. Hire of Equipment and Services
All Equipment and services are supplied by Submerged Spaces entirely at the risk of the Customer. Submerged Spaces shall not be liable for loss or damage of any kind to material or props or equipment entrusted to it however caused including consequential loss and loss of profit. The Customer is responsible for any loss or damage to the Equipment or the Studio caused by or arising from the Customer use thereof or by any servant agent employee or subcontractor of the Customer.
All Equipment supplied to the Customer is in good condition. The Customer must notify Submerged Spaces at the time of supply if the condition of the Equipment is not acceptable.
In no circumstances shall Submerged Spaces be liable for any transport cost or for any loss or damage including consequential loss or damage however caused arising out of the use or the inability to use the Equipment supplied or agreed to be supplied
The Customer may not without the written consent of Submerged Spaces:
Remove the equipment from the Studio premises; or
Modify or alter or tamper with the Equipment in any way; nor
Use the Equipment in a manner not recommended by the Manufacturer; nor
Allow or suffer the Equipment to be used by any untrained or unauthorised personnel; nor part with possession sell pledge encumber or suffer any lien to be created on the Equipment.
Where at the request of the Customer, Submerged Spaces supplies to the Customer the services of a driver, assistant, sub- contractor, freelance or other person such person shall be deemed to be the servant of the Customer and the said services shall be deemed to be rendered by the Customer and Submerged Spaces shall not be liable for loss or damage of any kind however caused.
Submerged Spaces shall not be liable for any loss or damage howsoever arising out of any statement advice instruction or any other representation given or made by any servant of Submerged Spaces or any other person whose services are supplied to the Customer.
The hire period for services or Equipment cannot be extended otherwise than with the consent of Submerged Spaces.
Equipment must be returned promptly at the end of the hire period in good condition. The Customer shall pay or compensate Submerged Spaces for the replacement value (plus any administration fee) of lost or damaged Equipment or in respect of any cancellation or variation of any order or failure to return the Equipment on time.
V. Payment and Additional Charges
Unless otherwise agreed in writing all transactions will be settled in agreement with Submerged Spaces payment terms set out in our terms and conditions before the commencement of the hire period. Clients not paying the full amount must settle accounts within 24 hours of the booking. Prices may be varied without notice to the Customer.
Overdue payments will incur interests at 15% per week or part thereof.
The hire time commences when the agreed hire period starts (with or without the Customer being present) and terminates when the Studio and/or Equipment is surrendered or returned to Submerged Spaces. Submerged Spaces will charge for overtime.
Any additional Equipment, services, staff or modifications to the Confirmation of Booking shall be billed to and paid for by the Customer.
At the end of the hire period the Customer may be charged at the discretion of Submerged Spaces an additional rental where the Studio or any item of Equipment is delivered to or returned to Submerged Spaces in a bad or damaged condition. Anything damaged will be charged at full price plus 25% administration/restock charge.
Where Submerged Spaces is required to place a security deposit with any third party for the hire or acquisition of any item, equipment or construction material, such deposit shall be paid to 69 drops studios by the Customer in full when the booking is made.
The price payable by the Customer shall be Submerged Spaces price for such goods and service current from time to time, as set out in the relevant Pro Forma Invoice/Quotation, which shall set out prices exclusive of VAT.
69 drops studios shall have a general lien on any film, tape, media or other equipment digital or otherwise or property in the possession of Submerged Spaces or in the Studio premises for the payment of any monies due to Submerged Spaces from the Customer.
A damages security deposit might be required on the day of hire depending on the type of booking. Once the equipment and the Studio conditions have been inspected on the day, your deposit will be returned to you. This deposit could be of at least £200+VAT depending on the shoot type and total number of people involved in the shoot.
All rates are exclusive of VAT.
VI. Exclusions of Liability
Subject as hereinbefore mentioned Submerged Spaces shall not be liable to the Customer for any loss damage expense liability or for any consequential loss (including loss of profit) whatsoever or howsoever arising out of or in connection with any of the following:
any damage to or loss of property by the Customer or the Customers servants or agents or any third party.
any breakdown stoppage or failure of the facilities and Equipment provided in the Studio or any other Equipment supplied to the Customer by Submerged Spaces.
any death or injury occasioned to any Customer or servant or agent of any Customer occasioned by the use of the Studio or any Equipment unless such death or injury is directly attributable to the negligence of Submerged Spaces or the servants or agents of Submerged Spaces.
for any fines and/legal costs incurred by Submerged Spaces or the Customer for any activity connected with the hire of the Studio or Equipment.
any failure on the part of Submerged Spaces to comply with its obligations to the Customer due to any circumstances beyond the control of Submerged Spaces.
Submerged Spaces cannot be held responsible for loss or damage to any equipment or personal property of the Customer or related parties. Anything left at the Studios will be disposed of or given to charity if not claimed back within 24 hours. No Client related property and equipment will be covered by any insurance held by Submerged Spaces including anything left overnight.
VII. Indemnity
The Customer shall at all times keep Submerged Spaces indemnified against all actions proceedings costs charges claims expenses and demands whatsoever which may be made or brought against Submerged Spaces or the servants or agents of Submerged Spaces by any third party in respect of any alleged injury loss damage or expense arising out of or in connection with the use of the Studio or Equipment or services supplied by Submerged Spaces even where such injury loss damage or expense is caused wholly or in part by the negligence or breach of contract of Submerged Spaces its directors servants or agents save in respect of any death or personal injury caused by the negligence of Submerged Spaces as aforesaid. The Customer must ensure that they have their own public liability insurance for all persons in the Studio during the hours of use, to cover any accident, injury or death.
VIII. Minors
The Customer must ensure that all minors under the age of 16 are always accompanied by a chaperone. Minors must have parent’s or guardian’s permission to be at the Studio, and to be photographed or filmed as relevant.
IX. Booking Reschedule and Cancellations
All Studio Hire bookings are final.
A booking can be rescheduled free of charge to another day/time if Submerged Spaces is contacted at least 3 days / 72 hours before the booking date. Excluding cases due to COVID, in which this is increased to 1 day.
Clients that wish to cancel a booking will receive a 50% refund of the amount paid if Submerged Spaces is contacted at least 3 days before the booking date.
X. Termination
Submerged Spaces may summarily terminate any hire contract with the Customer upon the happening of any (but not only) of the following events:
if the Customer shall fail to pay any of the monies due to Submerged Spaces or dishonour any cheque paid to it; or
if the Customer enters into liquidation (other than for the purposes of amalgamation or reconstruction) or shall have a Receiver of its assets appointed or being an individual shall be declared bankrupt or having a Receiving order made against them; or
if the Customer shall be in breach of any of the terms of these Conditions and any such termination shall be without prejudice to any rights accrued to Submerged Spaces against the Customer prior to the date of termination.
Lateness of 30+ minutes from the start of the Customer booking will be considered a “no show” and the booking will be terminated. No refund will be issued. Submerged Spaces may terminate any booking or hire contract if the Customer is found to be in breach of any of the terms and conditions.
XI. Additional Fees
The fees below do not cover every possible scenario so the final fee will be discussed with the Client during or after the booking. As a general rule – the Studio will need to be returned in a similar state to what it was at the beginning of the booking.
Infinity Cove: Floor repainting starts at £200+VAT for Studio 1 and £250+VAT for Studio 2. If the infinity cove walls need repainting this will be an extra charge depending on how much needs repainting. If the infinity cove is damaged (ie. structural damage, holes to be filled, crack lines on the curve etc.); repairing fees will be quoted accordingly to reinstate the cove to its original condition.
Redecorating: Any scuffs and marks on any walls, ceilings and floors will be quoted accordingly. Redecorating fees start at £100+VAT plus materials and will be quoted accordingly.
Overtime 06:00 – 21:00 = £50 p/h | 21:00 – 06:00 = £80 p/h. Overtime charges start when the studio is occupied outside of your booked hours. It is charged with a minimum of 1-hour (no half hours) and 1 hour increments.
Cleaning: When the studio is not returned in the same clean state as it was at the beginning of the booking, the Client will be billed a basic £75+VAT cleaning fee.
Storage: Upon arrangement we can store your items/equipment for £40 (not per item) per day.
Breakage and missing items: Anything broken or missing will be charged at full cost, plus delivery, plus admin fee.
Equipment rental: email us at info@submergedspaces.com
Printing: Submerged Spaces can on special occasion print documents for the Hirer. The costs will be £0.20 per page.
XII. Applicable Law
These Conditions shall be read and construed in accordance with the Laws of England, Scotland, Wales and Northern Ireland.